How to Create an Intelligent Office and get Happy Employees

Most people who work in an office environment share the same frustration. Conference rooms are booked but are empty, well in place in the conference room it takes at least 10 minutes before all technology is up and running and conferencing is more a rule than exceptions.

This costs money and makes employees frustrated. The technical solutions must be smarter to meet the demands of the users and create a more efficient and harmonious workplace.

We call this intelligent space. The goal is to enhance the user experience and create habits that increase the productivity and utilization of the premises.

A modern workplace must be flexible and enable high productivity in many different situations. Intelligent spaces mean that the workplace, where meeting rooms have a central part, is better utilized and allows employees to be more productive.
With the help of intelligent systems and sensors in the office landscape, the employee gets a personal and customized environment that makes the working day flow better without interruptions and technical problems.

But intelligent spaces do not have to be just an office, the technology can be used in many different types of environments. No matter what, it’s about meeting users on a platform they already use, like through their smartphones. If separate tools are required, this increases complexity and then the solution will probably not be used.
Then it will be like paying with QR codes at the checkout when you buy food or a digital key to open the car, neither platform simplified for the user and both flopped.

Moving forward, the trend is clear. Positioning and sensors will be used increasingly to build smarter solutions for customers and users. The technology also makes it possible to centralize resources and increase efficiency in many businesses.
The most important thing is to have a clear target image with the user in focus. In the end, it simplifies both the introduction of the service and the user’s everyday life,

6 advantages of an intelligent office

Before: The meeting rooms are fully booked – but no one is there.
After: The meeting rooms and other surfaces are used effectively.

Before: It takes about 10 minutes to get started with the meeting at all. Lots of time is spent setting up the conference call, putting on the technology in the room and chasing right on cables.
After: Everyone automatically connects to the meeting and shares screens as they enter the meeting room.

Before: Meeting participants on-site and those at a distance have completely different experiences of the meeting.
After: Meeting participants on-site and those at a distance have the same experience of the meeting.

Before: Meetings are canceled because it is not clear anywhere that the room is booked.
After: Digital signs show the status of the room in real-time.

Before: Documentation from the meeting is delayed or not at all.
After: The documentation from the meeting is shared immediately after the meeting is closed.

Before: There is no data showing how much room is used and when.
After: You have all the measurement data available on the utilization of the premises and can optimize the business.

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